How to Save Microsoft Word Documents as PDF and Other Formats

How to Save Microsoft Word Documents as PDF and Other Formats

Creating Microsoft Word documents is easy when you own a powerful software suite such as MS Office. You’re able to open the program up, choose to create a new or edit an existing document and get to work. Then, when you’re finished, you’re left to save it in the format of your choice. This allows people to view the document on a number of devices and by opening different programs.

Getting Started

To start, you’ll need to own a copy of authentic Microsoft Office software. You’ll then want to create a ‘New’ or ‘Open’ an existing document that you can edit. Once you’re done creating the document, adding to it or omitting text, you’ll want to proofread it for spelling, punctuation, and grammatical errors.

You do this by going to ‘Review’ at the top of the ribbon and selecting ‘Spelling & Grammar’. Word will then make suggestions for the words it doesn’t recognize. You have the option to change them or ‘Add to Dictionary’ which keeps the spellcheck from triggering every time Word sees the term you’re using.

To save the document as a PDF, you’ll need to take the following steps:

  1. First, choose ‘File’ then ‘Export’.

    This allows you to change the document format from the standard one you use ordinarily.
  2. Next, select ‘Create PDF/XPS’.

    Word now knows what format you prefer for this particular document.
  3. Last but not least, select ‘Publish’.

    This published the document in PDF format which you’ll see when you search for the file name. It will read .PDF versus .DOC or .DOCX.

To save the document in another format, you’ll need to do this instead;

  1. Select ‘File’ and ‘Export’.

    It’s the same first step as before.
  2. Next, choose ‘Change File Type’.

    You’ll be prompted to choose the file type you’re wanting to save the document as.
  3. Choose ‘Save As’.

    This allows you to name the file and select where it will be stored.
  4. Name the file and select ‘Save’.

    Remember where you saved the file to and what you name it so you’re able to retrieve it quickly and easily.

You don’t have to save a Word document in standard format. There are a number of options for you to choose from. By saving it in different formats, you’re able to accommodate readers on a range of devices or using different software versions than you.

Keep in mind that Microsoft Office comes in different versions to meet user needs. You won’t have a document that other people can’t open when you save it as a PDF or basic .DOC file. They’ll just need to have whatever it is they need to read the document on their computer, laptop or mobile device.

What Makes a PDF Ideal for Some Documents?

More often than not, you’ll be asked to save a Word document as a PDF or another format. Now that you’re aware of how to do that, you’ll be able to complete the task with ease. If someone requests that the document be in PDF format, you’ll be able to deliver what they asked for without great difficultly. Publishing items as PDFs allows you to create a readable format that is perfect for mobile devices such as tablets and smartphones.

Where to Get Authentic Microsoft Office Software

So, you’ve probably seen places that advertise free Microsoft software. The problem with not paying for the programs you download and use is this. It’s likely filled with viruses that steal personal information and destroy your hard drive. Even if it isn’t malicious in nature, it’s a bootleg copy that someone is giving away illegally.

You’ll want to buy software that is guaranteed and advertised as authentic. Microsoft is one place to purchase MS Office software and apps. Software Keep is another.

Offering authentic Microsoft products available for digital download for Mac and PC, the software and apps that we sell are heavily discounted. Best of all, you don’t have to search everywhere for a copy of MS Office 2010 when we have our products neatly organized on our website.

Don’t Risk Your Computer and Personal Information with Iffy Software

You’re able to purchase and download your products immediately. That means saving documents as PDFs and other formats is something you’re able to do right away. You won’t risk infecting your computer by taking a chance on a third party software site with free downloads.

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